Getting Things Done

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David Allen

Bullet Journaling

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Kanban Board

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Flow

Flow means people dive into a topic, forget everything around them and fully focus on the here and now. During a flow they usually lose the sense of time and forget to take breaks. They are concentrated and motivated.

A flow is characterised by just the right level of difficulty. It means being just right outside the comfort zone. The tasks are neither stressful nor boring.

It is not possible to create a perfect flow for all coworkers. But you can observe their body language, their questions and level of attention. So we can continuously get better at dealing with coworkers and their needs. Here are a few points you should look at:

• Coworkers have various preferred ways of learning and they currently have specific skills and abilities. So, it doesn’t come as a surprise that some may find tasks easy while others don’t. Ask them where they stand and offer them ways to proceed
• Coworkers not being in the flow may confuse others and disturb at their work, especially if they interrupt them. Talk about the idea of flow and maybe introduce 'library rules'
• Body language is hard to read e.g. for some being silent is a way of thinking – for others it’s a way of closing up. Don’t judge them too quickly

One study shows, the typical office worker is interrupted or switches tasks, on average, every 3 minutes and 5 seconds. And it can take 23 minutes and 15 seconds just to get back to where they left off. Because of unnecessary, unwanted, and completely unproductive interruptions, between 40 and 60 percent of the working time was completely wasted.

Sources:

Overload! How Too Much Information Is Hazardous To Your Organization, Jonathan Spira

Flow, Mihály Csíkszentmihályi 1975